Strata Executive Assistant

Position Details

Department:

Operations

Reports To:

Team Leader and Client’s Point of Contact

Employment Type:

Full-Time

Work Site:

Angeles City

About the Job

The Strata Executive Assistant – Client Based provides administrative and operational support to the client’s Licensee-in-Charge and management team. The role contributes to business operations by supporting compliance activities, marketing initiatives, team coordination, and client engagement, ensuring efficient day-to-day operations and a high level of client service.

Responsibilities

1. Executive and Administrative Support

• Manage the diary/calendar of the client’s Licensee-in-Charge, including scheduling meetings and appointments.
• Handle inbox management, including organizing emails, responding to routine inquiries, and prioritizing communications.
• Answer and route incoming phone calls in a professional manner.
• Perform general administrative tasks to support daily operations.

2. Marketing and Communications Support

• Proofread and review content materials for accuracy, grammar, and consistency.
• Manage and maintain the content calendar for marketing initiatives.
• Assist in producing and distributing the monthly newsletter.
• Support marketing campaigns and promotional activities as required.

3. Reporting and Data Management

• Prepare and generate marketing and sales reports.
• Maintain accurate records and ensure timely submission of reports.
• Assist in tracking key performance data related to marketing and client engagement.

4. Event and Vendor Coordination

• Book venues and coordinate with vendors for meetings, events, and activities.
• Liaise with external suppliers to ensure timely delivery of services.
• Maintain records of supplier agreements and communications.

5. Ad Hoc and Operational Support

• Perform ad hoc duties as assigned by the Team Leader or client.
• Provide support in compliance, growth, and operational initiatives as required.

Requirements

Qualifications:

Experience

• At least 1–3 years of experience in administrative, executive assistance, or client support roles.
• Experience in property management, strata, or outsourcing environments is an advantage.

Technical Competencies

• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Experience with email and calendar management tools.
• Basic knowledge of report preparation and data tracking.
• Familiarity with content management or marketing tools is an advantage.

Behavioral Competencies

• Strong attention to detail.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to multitask and prioritize effectively.
• Professionalism and strong work ethic.
• Team-oriented mindset with the ability to work independently.

Key Performance Indicators (KPIs)

• Timeliness and accuracy of calendar and inbox management.
• Responsiveness to client and internal communications.
• Accuracy and quality of reports and marketing materials.
• Timely coordination of events and vendor requirements.
• Proper maintenance of records and documentation.
• Contribution to client satisfaction and team support initiatives.

Additional details provided with source listing:

• (+63) 962-760-8518
• hr@prtna.com
• Lot 1 McArthur Highway, Balibago, Angeles City 2009

Benefits

• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee